June 2025 Release Notes

Added Passkey Support

Passkeys are now supported as an additional multifactor authentication (MFA) option. Passkeys allow you to prove your identity by logging in from a supported device, rather than by the use of a password. For general information on passkeys, refer to this link. For more information on using passkeys in Kahua, refer to FAQ - Addition of Passkeys as an MFA option.

Domain administrators can continue to select any combination of MFA options for user authentication. Once enabled, users will see an option to register a passkey the next time they attempt sign on. Additionally, if passkeys are enabled on the domain, users will have the option to register new passkeys from My Settings > Security > Passkeys. Passkeys are supported for external domain authentication as well.

Note that as part of this release, the My Settings > Password tab has been renamed to My Settings > Security.

To enable passkeys for a domain, domain administrators navigate to the existing MFA settings in Domain Settings > Authentication > Manage Authentication Groups. They can add a new authentication group or edit an existing one. Once MFA Enabled is selected on the Authentication Group, the Passkey option appears, in addition to the previously available options of Authenticator app code and Email.

The video below includes an introduction to these updates:

https://kahua.wistia.com/medias/eiiqek67w7

Global Search App Improvements

Updates have been made to the Kahua Search app to improve its usability.

We have removed the filter that required users to choose between filtering either the domain, current partition, or my messages / tasks. This has been replaced by a Projects selector tool. The Projects selector includes the following features:

• Defaults to current project when the app is initially opened.

• Allows you to open the Projects selector dropdown and search the projects list by keyword or partial keyword.

• Provides the ability to select multiple projects to include in the search.

• Allows you to remove any or all projects from the selector. Leaving the selector empty will search across the entire domain.

Additionally, the option to Search All Apps has been replaced by an Apps selector tool. The Apps selector includes the following features:

• Defaults to empty when the app is initially opened. Leaving the selector empty will search all apps.

• Allows you to open the Apps selector dropdown and search the apps list by keyword or partial keyword.

• Provides the ability to select multiple apps to include in the search.

• The ability to use this search for My Messages / Tasks has been removed. Those apps have been excluded as they contain a user's personal data. You can use the log view search to search your own My Messages and Tasks apps.

At the bottom of the Filters section, you can now select Reset Filters to restore all of them to their default values.

A new setting has been added that will limit the number of records that appear in the results grid to the selected value. This improves usability by preventing a search from running too long and returning a dataset that isn't manageable. The total number of records found by the search will appear in the results grid, but only the selected number of records will appear. The default value is 50 items, but you can select 250 or 500 items instead.

The results list has been updated in the following ways:

• The appropriate app icons appear with each record.

• The record data has been reformatted for improved visibility.

• The record path has been simplified for clarity.

• The link icon has been replaced by an arrow. Clicking on the arrow opens the associated record.

Mobile — Redesigned List and View Selection

Kahua is updating the way you can change your current list and log view within an application on mobile. Instead of tapping through multiple menus, you can now simply tap the gray space at the top of the application (where list and view name display) to open a flyout where you can select any of the lists available within your current application and any of the log views available within your current list.

Concurrent Commercial and Government Access

Kahua is adding a new, simplified way for users with both Commercial and Government accounts to switch between their production environments. Users with accounts in both environments will now see a button in their navigation bar (on windows desktop and web) to launch the host for the other environment they have access to.

Users in KCN will see a Launch KGN button in the bottom left to launch a new host for KGN.

And users logged into KGN will see a Launch KCN button to launch KCN.

After launching the alternate environment by selecting the new button, users will still have to re-authenticate on the new environment. Users that only have accounts on one environment or the other will not see a button to launch the alternate environment.

Introducing the CMMC Readiness App

We are excited to introduce the CMMC Readiness App, now available upon request as part of Kahua's platform. The app is designed to help contractors prepare for and maintain CMMC Level 2 or Level 3 compliance as required by the U.S. Department of Defense (DoD).

We designed this app to help accelerate your path towards CMMC certification, providing a secure, guided workspace where you can easily upload compliance documentation, tag your evidence against CMMC control assessment objectives, track your progress, and invite others such as CMMC consultants to collaborate in a centralized tool for audit readiness. This app is designed to save your company time and money.

The CMMC Readiness App is available for both existing Kahua customers and external organizations. You can access the app in one of the following ways:

• Existing Kahua Customers - Reach out to your Kahua point of contact to request access. Once access is provided, you will be able to access the app in your existing domain through Apps > CMMC.

• External Organizations - If you are not currently a Kahua customer, you can still get access to the app for your organization. You can request a demo by emailing us at mjacobsohn@kahua.com to learn more about the app and discuss how to get started. A member of our team will follow up to better understand your needs and walk you through the app.

Add Tokens for CUI Identification in Portable Views

In apps that have CUI (Controlled Unclassified Information) Identification available, we have added portable view tokens for CUI access levels.

To access the token, navigate to Configuration for the app > Portable Views > Template Tokens > Common Tokens > [Clearance]. This token can be added to a Portable View to display the CUI access level for a record.

Log View Reporting Updates

As part of a broader initiative to optimize reporting, we have made changes to log view reporting.

Users can now print a log view report only if the record count is fewer than 10,000. If the record count exceeds 10,000, the print report option will be greyed out, and users will be able to download the data in CSV format across all apps. This adjustment improves reliability and optimizes report performance.

Added Toggle to Allow All Apps to be Enabled for the Data Store At Once

Two buttons have been added to the "Enable Applications" section of the Data Store settings. These buttons allow users to enable or disable all applications with a single click, rather than manually select the toggle for each app.

While this feature is a great time-saver, we encourage users to enable only the applications they know they will need for the Data Store. This helps prevent unnecessary resource usage and ensures that only the required tables are generated.

Punch Lists — General Improvements and Updates

We have made updates to Punch Lists that will make punch lists more intuitive and easier to use than previous iterations.

Punch List Panel Open by Default in Drawing Mode

When viewing a drawing in drawing mode within the Punchlist app, the panel displaying punch list items will now be open by default on windows, web and tablets. Users will no longer have to select the panel icon to open the panel initially.

Pinned to Current Sheet Quick Filter

We have added a new quick filter in Punch Lists Drawing Mode called Pinned to Current Sheet. This quick filter allows you to quickly filter the panel to display only punch list items on the current sheet of the drawing you are viewing.

Pins Table Updates

We have updated the Pins table in the punch list to display a link to its drawing in drawing mode, the creator of the pin, and the date the pin was added. Selecting the link from the record's detail view will take the user to the pin in drawing mode.

Unpinning Punchlist Items

We have added support for unpinning a punch list item from a drawing. In drawing mode, select a pin you'd like to unpin (or select a record from panel) and select the pencil icon to edit the punch list item record.

You will then see a new Unpin icon in the top right of your panel to remove the pin associated with the record without deleting the record. A prompt will appear to confirm deletion of the pin.

You can also unpin a record from within the Pins table on the record by selecting the pin and then selecting Unpin in the table header. Note that you must save the record to complete the removal of the pin.

RFIs — Coordinator Role and Workflow Added to RFIs

To improve alignment with Kahua's Submittal workflow and enhance support for users managing RFIs, we've introduced a new Coordinator role along with the Assign to Coordinator action. These enhancements are available in both the Standard and ...with Owner RFI workflows.

By default, the new Assign to Coordinator action is hidden to preserve current behavior. It can be enabled by turning off the “Hide Assign to Coordinator” setting in the Configuration app > Settings tab.

Once enabled, the workflow will route RFIs from the Author to the designated Coordinator for review and final preparation before submission for response.

RFIs — New "Create Revision" Feature

In many cases, responses to an RFI prompt additional or follow-up questions, requiring users to manually create a new RFI. To streamline this process, our latest release introduces a Create Revision action for RFIs, available when an RFI is in a completed state.

This new action simplifies the creation of follow-up RFIs by:

• Automatically generating a new RFI linked to the original.

• Copying over the original RFI's Question, Answer, and Reference Files.

• Appending a revision suffix (.1, .2, etc.) to the RFI Number.

This ensures continuity and clarity, while preserving the integrity of the original record. By default, this feature is disabled and can be activated by enabling the Allow RFI Revisions option in the RFI Configuration app > Settings tab.

RFIs — Improved Consistency and Usability in RFIs

As part of our continued commitment to enhancing usability and maintaining consistency across key applications, we've introduced the following updates to both Standard and ...with Owner workflows for RFIs:

• Form Titles - Form headers have been updated to provide clearer context, helping users quickly identify the document they are viewing or editing.

• Action Buttons - Button layouts have been optimized by placing the most commonly used actions first and clearly highlighting primary actions with blue buttons and white text for improved visibility.

• Notifications - Subjects in Kahua Messages and Emails have been standardized to consistently include key details—such as document type, number, action (e.g., submitted for response, returned for clarification), and project name—ensuring recipients can easily understand the purpose of each message.

Submittals — Improved Consistency and Usability in Submittal Packages and Items

As part of our continued commitment to enhancing usability and maintaining consistency across key applications, we've introduced the following updates to both Standard and Owner-Directed workflows for Submittal Packages and Items:

• Form Titles - Form headers have been updated to provide clearer context, helping users quickly identify the document they are viewing or editing.

• Action Buttons - Button layouts have been optimized by placing the most commonly used actions first and clearly highlighting primary actions with blue buttons and white text for improved visibility.

• Notifications - Subjects in Kahua Messages and Emails have been standardized to consistently include key details—such as document type, number, revision, action (e.g., submitted for review, returned for clarification), and project name—ensuring recipients can easily understand the purpose of each message.

Submittals — Collaborative Markups Review for All Reviewers (Owner-Directed Workflow)

This is a follow-up to the Submittal Collaboration feature that was released in 24.5 for the Standard workflow configuration. A new collaboration mode has been added for markups within the Submittal Packages and Submittal Items review process for the Kahua Owner-Directed Workflow. This will allow reviewers of a submittal to add markups to Reference files concurrently without the risk of overwriting each other's work.

Details of this collaboration mode are included below:

• Collaboration Mode is enabled when the Submittal Package or Submittal Item moves to the "In Review" status.

• The Official Reviewer can add their own markups and Send to Consultants, and those markups will be visible to the Consultant Reviewers.

• Reviewers can add markups and save concurrently while the submittal is "In Review". A reviewer's markups are not visible to other reviewers until they have Responded. Reviewers cannot edit other's markups.

• Once all Consultant Reviewers have responded, the Official Reviewer can add their own markups and determine which markups are included in the Official Response. To prevent a markup from being included in the Official Response, the Official Reviewer can open the Markup Panel and select the box under "Internal" for those markups they want to be hidden.

Improved the Updating of Contract SOV Details

This update applies to Kahua for Owner, Education, General Contractor and Subcontractors using the Kahua supplied Funding Contract and Expense Contract applications with an SOV.

When an SOV is created, the SOV details fields are copied from the contract but can get out of sync if the contract is edited. To resolve this, the following changes are being made:

• SOV Number and Description fields have been made editable. They can be manually changed at any time by editing the SOV and saving the change.

• SOV Client Contact and Contractor Contact now update from the contract when the Refresh process is run. Refreshing the SOV will still update items on the SOV. For more information on refreshing the SOV, refer to this link (Refresh SOV Breakdown).

Non-SOV Pay Requests and Pay Apps — Refresh Latest from Contract and COs

This update applies to Kahua for Owner, Education, General Contractor and Subcontractors using the Kahua supplied Pay Requests and Pay Apps.

Previously, when using non-SOV contracts, new contract items or edits to existing contract items did not appear on new pay requests nor could they be added to new pay requests.

To resolve this issue, we've implemented the following changes:

• New pay requests / pay apps will now copy all contract items and include previously selected change orders. Previously, new pay requests copied the previous pay request items.

• A new Refresh from Contract and COs utility will be available on the latest pay request / pay app. This utility can be used to update the latest pay request with values from the contract items and change order items. New items will be added with no progress while existing items on the pay request will persist the Work Completed This Period and related values already entered.

The update brings non-SOV based pay requests behavior in line with SOV-based pay requests.

Added Check Number and Paid Date to Pay Request and Pay App Logs

This update applies to Kahua for Owner, Education, General Contractor and Subcontractors using the Kahua supplied Funding Pay Apps and Expense Pay Request applications.

The fields Check Number and Paid Date have been added to Pay Requests logs, and Check Number and Received Date have added to the Pay Apps log. These fields can be made visible on any log view. For more information on log views, refer to Log Views and Log Reporting.

Bid Solicitation — Added Setting to Automatically Move to Sent When Approved

A new configuration setting has been added to Applications > Bid Solicitations > Settings called "Automatic Send on Approval". This will only impact customers that have Use Solicitation Approval turned ON in configuration.

When enabled, the system will perform the following actions:

• When a user approves a Bid Solicitation (workflow action), the system will automatically send the Solicitation (workflow action).

• A log is created in the history indicating that the solicitation was Approved and Sent Automatically.

Bid Proposal — Setting to Require At Least One Attachment to Submit

A new configuration setting has been added to Applications > Bid Proposals > Settings called "Require Reference to Submit / Re-Submit".

If enabled, the system will check the References section of a Bid Proposal when a user clicks the Submit or Re-Submit workflow actions. If there isn't at least one attachment, the user will get a validation message and be unable to submit until an attachment is uploaded.

Added the Ability to Mark Asset Classes As "Inactive"

Users with edit rights to the Classes - Master application in Kahua now have the ability to deactivate an asset class. This prevents future use and allows customers to manage the retirement of asset classes.

A new field has been added to the Asset Definition: Classes - Master application called "Active". This new field is defaulted to TRUE for all existing classes. Additionally, the field is hidden by default, but can be exposed within Configuration by setting the "Is Visible" flag to TRUE. The new "Active" field is also available in both the API and Import functionality for use.

When the Classes - Master record is set to inactive ("Active" = False/No), the following updates occur in Kahua:

• Classes - Master

  • This application is not affected as you can still edit deactivated class records (add/remove attributes, etc.)

• Classes - Template

  • If the deactivated class exists in a current template, it will be hidden from the Library anchor section. Only Classes where "Active" = True will be visible in the Library anchor section.

  • Deactivated classes cannot be added to a template

• Classes - Project

  • If the deactivated class exists in a current project, no functionality is affected for that project.

    • You can create new Types and Assets in projects where the deactivated class existed, prior to it be marked as "Active" = FALSE.

  • The deactivated class is removed from availability in the Choose Classes drop down selection that is displayed after a user clicks Add in Classes - Project.

• Asset Types

  • Users are able to Promote Asset Types with a deactivated class from a project to the domain.

  • Any Asset Types tied to deactivated classes are still visible at the domain-level.

  • Users are not be able to create domain-level Asset Types for deactivated classes.

  • Use Domain Types

    • Users are not able to pull in domain asset types from deactivated classes.

• Assets

  • Users are able to Promote Assets from a deactivated class from a project to the domain.

  • Users are able to create new assets in projects where the deactivated class already exists.

  • Users are not able to create domain level assets that are tied to asset types with deactivated classes.

  • Use Domain Assets

    • Users are not able to pull in domain assets if the asset is tied to an asset type with a deactivated class.

Tag Assets via Import

Using Kahua's Import Tool, you now have the ability to tag Assets and Types to records. Specifically, in the RFIs and Submittal Items applications, new tabs have been added to the export template for the Assets and Types available in the project. You can specify which Asset or Type needs to be tagged to the record by utilizing the Kahua RowNumber feature in imports. To tag multiple Assets or Types to a single record, you can use a pipe-delimited format.

Updated Tagging Panel to Include Relevant Information

The panel that appears when you are tagging Locations, Types, and Assets in various applications has been updated to include more user-relevant information. The type of tag being assigned determines which piece of information is displayed.

The field that will appear for each entity is listed below:

Locations - Type (if the field is not populated, the area directly below the Location Name will be blank)

Types - Asset Class

Assets - Asset Type

Kahua Analytics Theme Version 3.0 Now Available

Kahua is excited to announce the launch of Kahua Analytics Theme Version 3.0, beginning our gradual theme transition with our Owner Analytics offering. This release introduces a refreshed, modern design that brings greater consistency across the Analytics platform and aligns more closely with Kahua’s core product experience.

What's New in Version 3.0:

• Streamlined User Experience - The unified design ensures intuitive navigation across dashboards, enabling users to engage with data more efficiently.

• Professional Presentation - A consistent and refined visual style enhances the clarity and impact of your analytics—ideal for sharing with stakeholders.

• Enhanced Data Clarity - Standardized visuals improve readability, allowing for faster and more informed decision-making.

• Continued Customization - While the design is more cohesive, the platform continues to support fully customizable dashboards to meet your specific requirements.

This update reflects our continued focus on delivering a user-friendly and efficient analytics experience.

All new and existing Kahua Analytics packaged offerings, as well as new customer offerings, will use Analytics Theme Version 3.0. If you are an existing customer who would like to explore the new theme, please reach out to your Kahua representative to schedule a discovery call.

Project General Portfolio, Kahua Analytics Theme version 3.0

Milestones, Kahua Analytics Theme version 3.0

Kahua Analytics for General Contractors — Initial Offering

Kahua is excited to introduce our General Contractor Analytics suite, a powerful set of dashboards tailored to General Contractors aiming to drive project success through actionable insights. Developed with input from GC stakeholders, this suite empowers project teams, executives, and coordinators to manage complex construction portfolios with precision and efficiency.

This General Contractor Analytics suite is a cornerstone of Kahua’s commitment to empowering General Contractors with tools to manage risk, boost operational efficiency, and deliver projects on time and within budget. Explore these and other powerful features to elevate your project management capabilities.

Document Management

The Document Management dashboards are designed to streamline workflows, enhance collaboration, and proactively mitigate risks by providing clear oversight of critical project documentation. Dashboards in this section aim to ensure timely responses, improve accountability across teams, and identify potential delays, keeping projects on track.

• Project Status Dashboard: Focuses on enabling teams to anticipate and address risks that could impact project timelines.

  

• Issues and Issue Items Dashboard: Aims to clarify issue ownership and streamline resolution processes for efficient project progress.

  

• RFIs Dashboard: Supports rapid identification and prioritization of information requests to maintain project momentum.

  

  

• Submittals Dashboard: Enhances vendor and team coordination to ensure accountability and adherence to project schedules.

  

Cost Management

The Cost Management dashboards are built to provide actionable financial clarity, aligning costs with budgets to support informed decision-making and fiscal responsibility. These dashboards empower teams to optimize budget utilization and maintain financial control throughout the project lifecycle.

• Summary Cost Report Dashboard: Enables teams to monitor financial health and ensure alignment with project budgets.

  

• Budget Insights Dashboard: Supports strategic budget tracking to identify trends and prevent cost overruns.

  

Kahua Analytics for Owners — New Dashboards and Added Functionality

Program-Project Cashflow

We are excited to announce additional functionality to our Out of the Box Cashflow dashboards. This added functionality allows users to create cashflow forecasts at the project or program levels while keeping project-level filtering capabilities. A user can now visualize a cashflow forecast at the program level, breaking it out into rows by partition.

This added capability in our data model can scale to both business cases our team has experienced throughout implementations. Users can select individual programs and view aggregated totals for that program, benefitting from a multi-level sub-partition breakdown. They also have the option to select individual projects to view their respective cost code hierarchies.

This functionality has been added to Cashflow dashboards in both the Kahua Analytics for Owners and the Kahua for Education/K-12 offerings.

Data Entry

We are excited to announce the release of a new dashboard that explores data entry into Kahua. In this offering, a user can track the data that is being entered into their domain, ensuring data quality throughout. A large value-add of Kahua Analytics is that it scales with the data that is entered into a domain. This dashboard gives valuable insight into the quality of data as it continuously scales.

This new offering allows for a high-level overview of the number of fields entered across a domain. It also provides specific user-level data that can drive insights into which users are entering in quality data. The document links give a user the ability to not only view the documents and data quality, but to correct them as well. This dashboard helps users create and manage a complete and organized view of their data across their domain.

Daily Reports

We're excited to announce enhancements to the Daily Reports dashboard, guided by customer feedback. These will improve navigation, clarity, and data accessibility.

Three new tables have been added:

• Companies

• Incidents

• Materials Received

Each row represents either a unique company (with worker counts and labor hours), an individual incident, or delivered material. Users can now filter these tables by selecting a project or individual daily report. Thus, they can review a single day’s activity, or audit across an entire project or portfolio. The streamlined layout enables users to quickly pinpoint which companies were on site, what incidents occurred, and what materials arrived. This makes it easier to manage site resources and follow up on issues throughout a project.

Kahua Analytics for Education/K-12 — New Dashboards and Added Functionality

Program-Project Cashflow

As noted above, we have added Program-Project Cashflow functionality to both the Kahua Analytics for Owners and the Kahua for Education/K-12 offerings. Please refer to the Kahua Analytics for Owners — New Dashboards and Added Functionality section for more information.

Fund Item Reconciliation

We are pleased to announce a brand-new dashboard to our K-12 Package. The Fund Item Reconciliation dashboard serves a different purpose than most of our other out-of-the-box dashboards. This dashboard assists in the process of ensuring all cost items have funding across an entire domain. With quick-access links, identifying and navigating to the potential issue can happen all in one dashboard.

The main matrix visualization shows all cost items in your domain broken out by project, cost code, and type of cost item. The dashboard offers visual indicators if there are discrepancies in the totals, between cost items and fund items. The contextual filtering capability of Kahua Analytics allows a user to click on a specific cell, containing a complex calculation, that is experiencing an issue and drill-thru to the bottom tables in order to find the individual records that make up the amount. The tables at the bottom provide direct links to itemized records and totals comparing cost items against their funding counterparts. This gives the user the ability to reconcile any cost items that are missing funding.

Outlook Plugin — Preserve Email Body Formatting in Kahua

When users employ the Kahua for Outlook Plug-In to add emails to Kahua and use the Copy to Message or Copy to Communications feature, the body of an email message is now preserved to match the original formatting of the email.

Additionally, if the email is added as a reference to a record in a supported Kahua app, the resulting PDF of the email also retains the original formatting of the email message.

Date	Revision	Section	Change Description
May 19, 2025	0	All sections	Initial publication
May 20, 2025	1	General	Added "Introducing the CMMC Readiness App"
May 21, 2025	2	General	Added "Concurrent Commercial and Government Access"
May 22, 2025	3	Administration	Removed "Added TOTP/Passkey as External Authentication Methods"
May 23, 2025	4	Document Management	Removed "Punch Lists - Punch List Workflow Enhancement: Introducing the Coordinator Role" and "Subcontractor Daily Work Reports -Enhanced Control Over Markups and Tax".
May 27, 2025	5	General	Added "Global Search App Improvements".
May 27, 2025	5	Assets	Removed "Added the ability to Generate QR Codes for Assets".
June 11, 2025	6	Introduction	Release date updated to June 28, 2025.
June 24, 2025	7	General	Added sentence to the "Added Passkey Support" section regarding the My Settings > Password label change.
June 25, 2025	8	Kahua Analytics	Added section