Setting folder level properties in File Manager

In File Manager, properties such as permissions, notifications, and configuration can be managed at the individual folder level, not just the app and project levels.

File folders in File Manager follow the inheritance model, like the rest of Kahua. That is, permissions and configuration settings are inherited from the application settings and from the folders higher in the folder structure unless overridden at a lower level.

How to . . .

It can be useful to modify some permissions at the folder level instead of the project. Changes made here will apply to all sub-folders lower in the hierarchy than this one unless overridden.

Example To provide a user with the ability to modify the contents of a single folder in a project but prevent them from accessing content in any other folder, you can use a combination of project-level permissions and folder level permissions. At the project level, include them in a group that has the "Navigator" role for File Manager. The Navigator role allows them to view the folder structure, but not the contents of each folder. At the folder level, you can then assign them to a group with the "Publisher" role for the folder you want them to be able to add files to.

To modify the permissions for a folder, complete the following steps:

  1. Navigate to the folder in File Manager that you want to modify permissions for.

  2. Right click on the folder and select Properties.

  3. Select the Permissions tab.

  4. Select the user group to modify permissions for.

  5. Select Override and make the appropriate changes. For example, to allow local file syncing for a user group for this folder, select the Sync permission. For detailed information on File Manager permissions, refer to File Manager Security Permissions.

    Note Selecting the "None" permission supercedes any other group permission that grants access to the folder. It ensures that any user assigned "None" permissions is explicitly denied access to the folder.

  6. Click Save to save your changes.

It can be useful to modify notifications at the folder level. Changes made here will apply to all sub-folders lower in the hierarchy than this one unless overridden.

To modify the notification settings for a folder, complete the following steps:

  1. Navigate to the folder in File Manager that you want to modify permissions for.

  2. Right click on the folder and select Properties.

  3. Select the Notifications tab.

  4. Select Override.

  5. Select users to modify notification settings for. Click Add.

  6. The users will appear in a list. Select the actions to trigger notifications for those users. To remove a user from the list, select the delete icon .

  7. Click Save to save your changes.

It can be useful to modify configuration settings at the folder level. Changes made here will apply to all sub-folders lower in the hierarchy than this one unless overridden.

To modify the configuration settings for a folder, complete the following steps:

  1. Navigate to the folder in File Manager that you want to modify permissions for.

  2. Right click on the folder and select Properties.

  3. Select the Configuration tab.

  4. Select the tab to modify settings for. For detailed information on File Manager configuration settings, refer to File Manager.

  5. Select Override and make the appropriate changes.

  6. Click Save to save your changes.