Bid Q&A

The Q&A Manager as designated on the Bid Team tab of the solicitation responds to question in the Q&A sub-application. Refer to Bid Team tab.

To review and respond to a question, complete the following steps.

1. Review the header to ensure that you are in the correct project or partition.

2. Navigate to the Bid Management > Q&A app (Apps > All Apps > Bid Management > Q&A).

3. Click on a question to open the detail view.

   Note You can create different log views to help manage the list of questions, for example, by filtering for active questions only. For more information, refer to Create or edit a log view.

4. Select Edit to open the question for editing.

5. Review the question and any attached documents in the References section. You can either answer the question yourself, or send it to another party for a response.

   • If you are supplying the answer to the question, enter the response in the Answer field.

   • If the answer is to be provided by someone else, such as the project architect or other consultant, select that contact in the Responsible Contact field. Once selected, click Send to Responsible. This will create a task for that contact to respond to the question. You will be notified when they provide the response.

6. Add any documents to the References section as appropriate. For more information on using this section, refer to References section.

7. When the answer is complete and you are ready to respond, select one of the available options:

   • Publish to Originator Only - The question and answer are published only to the bidder who submitted the question. It will appear on the Q&A tab in the solicitation in their Bid Room.

     Note This option is available if the Enable 'Publish to Originator Only' Action setting is selected. You can disable this setting to remove this publishing option.

   • Publish to All - The question and answer will be published to all the bidders. It will appear on the Q&A tab in the solicitation in their Bid Room.

Your domain administrator or another user with the appropriate permissions can configure the app in the Configuration application.

Important When working in the Configuration app, it is important to review the header and ensure that you are working at the correct level in the hierarchy, either the root domain or at a partition or project level.

Settings that you establish at the root domain or lower levels will inherit down the hierarchy until they are overridden. For more information on the hierarchical structure of Kahua, refer to Understanding the hierarchical structure of Kahua.

The Configuration app can be accessed directly through the apps list (Apps > Administration > Configuration), or by right-clicking on an application in the launch bar and selecting Configure. When you select Configure for an app from the launch bar, the detail view of the configuration page for that application opens automatically.

For general information on configuring this app in Configuration, refer to Application configuration.

The following items are specific to this application:

Options	Description
Settings tab
Enable 'Publish to Originator Only' Action	Select this option to allow responses to a question to be published only the bidder who submitted the question. The Publish to Originator Only option appears on the question. If you want to avoid the possibility of only responding to the bidder who submitted a question, you can clear this check box. When cleared, only the Publish to All option appears on the question.
Restrict Contact Information for Q&A to just the Q&A Admin	Select this option to limit the ability to view the contact information for the bidding company who submitted a question to just the Q&A Admin designated on the solicitation. When this option is selected, the contact fields on questions are hidden on all Q&A related tasks, notifications, messages, and views from everyone except for the Q&A Admin and your domain administrator. This allows you to reduce the chance of any bias in your Bid Q&A process by hiding the identity of which Bidders asked which questions.