Media Manager

Photos added in the Media section of records within applications will appear in the Media Manager app. Photos can also be added directly to the Media Manager app. You can upload a file using the Add button, or drag and drop the file from your desktop.

To add photos to the Media Manager app, complete the following steps:

1. Review the header to ensure that you are in the correct project or partition.

   Note You cannot add media at the domain root.  You must be in a project or partition to upload media.

2. Navigate to the Media Manager application (Apps > Media Manager).

3. To upload a file, perform one of the following actions:

   • Select Add from the action bar. Navigate to the appropriate file through File Explorer and select Open. Only acceptable media file types will appear for selection in File Explorer.  Acceptable media file types include PNG, JPG, GIF, and TIF files.

     Note Note that if you are using Microsoft Edge as your browser, you may be able to take advantage of the Upload from Mobile feature to access files on your mobile device. For more information, refer to https://www.microsoft.com/en-us/edge/features/mobile-upload.

   • Drag the file from a location on your desktop and drop it onto the main Media Manager page. Only acceptable media type files can be dropped onto the Media Manager page. Acceptable media file types include PNG, JPG, GIF, and TIF files.

   • In the Mobile host, select the Add icon , then choose Select Photo or Take Photo.

     

4. Once the file is ready, the Add Files dialog box appears. If desired, enter text in the Comment field. This text will be applied to the Caption field and appear as an overlay on the image in the thumbnail view. If there is no text added here, the Caption field will contain the file name. The Caption field can be edited from the detail view of the file. Click Ok to complete the upload.

   

You can use the built-in log views to view files by date taken or uploaded, or by the application they were added to. Log views can be applied to both the thumbnail view and list view.

To apply a log view, click on the current view name. Select from one of the existing built-in views of By Taken (list of available views will open. Select the desired view. Select thumbnail or list view .

The built-in views (other than the Default view) are as follows:

• By Source - Media is grouped by the original app it was uploaded into, and within that group it is sorted chronologically by most recently uploaded date.

• By Taken - Media is grouped by the date and time the images were taken. Media without a value for Date Taken will be grouped together at the end in a No DateTime Value group.

• By Uploaded - Media is grouped by the date and time it was uploaded to Kahua.

For more information on log views, including how to create new ones for yourself or others, refer to Log Views and Log Reporting.

To download one or more image files to your desktop, complete the following steps:

1. To download an individual file, select the file to open the detail view. Select Download from the action bar.

   

2. To download multiple files into a zip file, select the list view . Select the check boxes next to the files you want to download, and select Download from the action bar.

   

3. Enter or modify the file name as desired and select a location for the downloaded file. Click Save.

To edit the details associated with the image file, select it from thumbnail or list view to open the detail page. Select Edit from the action bar. Update fields as appropriate.

You can update several detail fields for media manager records at one time by using the Multi Edit function.

Important You must be in the list view to select multiple files for editing.

To do so, select the list view and complete the following steps:

1. Select the check boxes next to the records you want to edit.

2. Select Multi Edit from the action bar.

3. The Multi Edit page will open.

4. You can edit individual fields. To copy a field value to other records, select the value on the record. Select Copy to All to copy the value to all other records, or select Copy to Selected to copy the value to selected records.

   

   Note The Multi Edit page lists fields from the log view applied when Multi Edit is selected. To update fields which are not present on the default log view, create a new log view that includes all the fields you want to edit and then apply that log view before selecting Multi Edit.

5. Click Save when you are done.

To send a file from Media Manager as a message to another Kahua user or email address, complete the following steps:

1. Select the file to open the detail view.

2. Select Send from the action bar to open the New Message page.

3. The image file is added as an attachment to the new message.  Enter the appropriate recipients, message text, and add any additional attachments as desired.

4. Click Send to send the message. For more information on sending messages, refer to Messages app.

To view the history of the file, select it from thumbnail or list view to open the detail page. Select the History icon from the action bar. To see more details for an individual history item, select view edit next to that item.

Important Only files that are not linked to records in other apps can be deleted from Media Manager.  

To delete a file from Media Manager, complete the following steps:

1. To delete a single record, select the file to open the detail view. Select the Delete icon in the action bar.

2. To delete multiple files at once, select the list view . Select the check boxes next to the files you want to delete, and select Delete from the action bar.

3. Click Ok on the confirmation message to delete the file.

Note If a record was deleted in error, it can be recovered from the Recycle Bin application by an administrator. For more information, refer to Using the Recycle Bin.