Injury Log

The Injury Log is a domain level sub-application within the Safety Suite which allows you to manage injury documentation. For more information on the Safety Suite, refer to Safety Suite.

Important The sub-apps in the Safety Suite are unlike most other apps in that they reside at the domain level, not at the project or partition level. They can be accessed while you have a project or partition open, but the data entered is not linked to that project or partition and instead resides at the domain level.

Key elements of the Injury Log are as follows:

  • You can log information about each injury incident, including information about the affected individual, incident particulars, required treatments, and injury outcomes.

  • The person recorded as completing the report and the injured employee must be set up as employees in the Contacts app in Kahua. Employees are first set up as contacts, and then additional information is captured for them on an employee record.

  • The information gathered can be exported as a generic injury report or one that follows the OSHA 301 format.

  • You can generate a comprehensive log that adheres to the OSHA 300 Log format.

How to . . .

The person recorded as completing the report and the injured employee will need to be set up as employees in the Contacts app in Kahua. Employees are first set up as contacts, and then additional information is captured for them on an employee record.

For information on setting up employee records, refer to Managing Employee Profiles.

All the Safety Suite applications are domain level applications, but they can be accessed from any project or partition in your domain. The records you create are not connected to the project or partition that is open at the time you create the record.

To create a new injury record or edit an existing one, complete the following steps:

  1. Navigate to the Injury Log sub-application (Apps > All Apps > Safety > Injury Log).

  2. To create a new record, click New on the action bar. The new injury record detail page opens.

    To edit an existing record, select it from the log view to open the detail page. Click Edit on the action bar.

    Note To open the detail page in a full page view, click the Display Detail View icon at the bottom of the page. For more information, refer to Log view/Split View/Detail View.

  3. Complete the following fields as necessary:

    Field Description
    Reporter Info
    Case Number

    Allow Kahua to auto-number the record, or enter a different value.

    Note The number format can be configured by your domain administrator. Refer to Number.
    Completed By

    Select the person providing the report of the injury.

    Important This person must first be set up as an employee in the Contacts application. Refer to Managing Employee Profiles.
    Title Enter the job title of the person reporting the injury.
    Phone Enter the phone number of the person reporting the injury.
    Report Date Enter the date the injury was reported. This defaults to today's date, but it can be modified.
    Employee Info
    Employee (Injured) Full Name

    Select the name of the injured employee.

    Important This person must first be set up as an employee in the Contacts application. Refer to Managing Employee Profiles.
    Employee Department

    Select the employee department.

    Note This lookup list is managed in the Configuration app. Refer to Lookups.
    Employee contact fields Complete the remaining employee fields.
    Incident Info
    Enter details about the injury or illness.
    Treatment Info
    Enter treatment information.
    Outcome
    Enter outcome information.
    References
    Upload any relevant files or documents. For more information on using this section, refer to References section.

  4. When you have entered all the necessary information, click Save.

There are two built-in portable views available by default, an Injury Detail report and an OSHA 301 form.

To generate either form, complete the following steps:

  1. Navigate to the Injury Log sub-application (Apps > All Apps > Safety > Injury Log).

  2. Select the appropriate record from the log view to open the detail page.

  3. Click View from the action bar.

  4. Select Injury Detail or OSHA 301 or any other installed portable view that is available to you.

  5. The report view opens. To generate a PDF of the report, click on the Open PDF icon . The PDF file can be printed.

  6. Click the Close icon when you are done.

Note For more information on portable views, refer to Portable Views.

There is a built-in report that follows the OSHA 300 log format.

To run this report or any other report that is available to you in the Injury Log sub-app, complete the following steps:

  1. Navigate to the Injury Log sub-application (Apps > All Apps > Safety > Injury Log).

  2. Select Reports in the application title bar.

  3. Select the OSHA 300 Log or any other report that is available to you.

  4. Apply any desired filters.

  5. Select View or Download as appropriate. For more information, refer to Viewing Reports.

  6. Click the Close icon when you are done.

If you have existing injury log data that you want to import into the Injury Log sub-app in Kahua, you can do so through the import process.

You will first generate an export of an existing record to access the correctly formatted spreadsheet file for the import. Once the exported file is available, add the appropriate values for the records you want to import to the exported spreadsheet. You can then import those records. For more detailed information on the importing process, refer to Importing records.

Users with the appropriate permissions can delete an injury incident record.

To delete a record, complete the following steps:

  1. Review the header to ensure that you are in the correct project or partition.

  2. Navigate to the Injury Log sub-application (Apps > All Apps > Safety > Injury Log).

  3. In the log view, select the check box next to the record or multiple records that you want to delete. Select Delete from the action bar.

  4. Alternatively, right-click on the record in the log view and select Delete.

  5. Click OK on the confirmation message. The record or records will be deleted.

Note If a record was deleted in error, it can be recovered from the Recycle Bin application by an administrator. For more information, refer to Using the Recycle Bin.

Your domain administrator or another user with the appropriate permissions can configure the app in the Configuration application.

Important When working in the Configuration app, it is important to review the header and ensure that you are working at the correct level in the hierarchy, either the root domain or at a partition or project level.

Settings that you establish at the root domain or lower levels will inherit down the hierarchy until they are overridden. For more information on the hierarchical structure of Kahua, refer to Understanding the hierarchical structure of Kahua.

The Configuration app can be accessed directly through the apps list (Apps > Administration > Configuration), or by right-clicking on an application in the launch bar and selecting Configure. When you select Configure for an app from the launch bar, the detail view of the configuration page for that application opens automatically.

For general information on configuring this app in Configuration, refer to Application configuration.