Injury Log

The person recorded as completing the report and the injured employee will need to be set up as employees in the Contacts app in Kahua. Employees are first set up as contacts, and then additional information is captured for them on an employee record.

For information on setting up employee records, refer to Managing Employee Profiles.

All the Safety Suite applications are domain level applications, but they can be accessed from any project or partition in your domain. The records you create are not connected to the project or partition that is open at the time you create the record.

To create a new injury record or edit an existing one, complete the following steps:

1. Navigate to the Injury Log sub-application (Apps > All Apps > Safety > Injury Log).

2. To create a new record, click New on the action bar. The new injury record detail page opens.

   To edit an existing record, select it from the log view to open the detail page. Click Edit on the action bar.

   Note To open the detail page in a full page view, click the Display Detail View icon at the bottom of the page. For more information, refer to Log view/Split View/Detail View.

3. Complete the following fields as necessary:

   Field	Description
   Reporter Info
   Case Number	Allow Kahua to auto-number the record, or enter a different value. Note The number format can be configured by your domain administrator. Refer to Number.
   Completed By	Select the person providing the report of the injury. Important This person must first be set up as an employee in the Contacts application. Refer to Managing Employee Profiles.
   Title	Enter the job title of the person reporting the injury.
   Phone	Enter the phone number of the person reporting the injury.
   Report Date	Enter the date the injury was reported. This defaults to today's date, but it can be modified.
   Employee Info
   Employee (Injured) Full Name	Select the name of the injured employee. Important This person must first be set up as an employee in the Contacts application. Refer to Managing Employee Profiles.
   Employee Department	Select the employee department. Note This lookup list is managed in the Configuration app. Refer to Lookups.
   Employee contact fields	Complete the remaining employee fields.
   Incident Info
   Enter details about the injury or illness.
   Treatment Info
   Enter treatment information.
   Outcome
   Enter outcome information.
   References
   Upload any relevant files or documents. For more information on using this section, refer to References section.

4. When you have entered all the necessary information, click Save.

There are two built-in portable views available by default, an Injury Detail report and an OSHA 301 form.

To generate either form, complete the following steps:

1. Navigate to the Injury Log sub-application (Apps > All Apps > Safety > Injury Log).

2. Select the appropriate record from the log view to open the detail page.

3. Click View from the action bar.

4. Select Injury Detail or OSHA 301 or any other installed portable view that is available to you.

5. The report view opens. To generate a PDF of the report, click on the Open PDF icon . The PDF file can be printed.

   

6. Click the Close icon when you are done.

Note For more information on portable views, refer to Portable Views.

There is a built-in report that follows the OSHA 300 log format.

To run this report or any other report that is available to you in the Injury Log sub-app, complete the following steps:

1. Navigate to the Injury Log sub-application (Apps > All Apps > Safety > Injury Log).

2. Select Reports in the application title bar.

   

3. Select the OSHA 300 Log or any other report that is available to you.

4. Apply any desired filters.

5. Select View or Download as appropriate. For more information, refer to Viewing Reports.

   

6. Click the Close icon when you are done.

If you have existing injury log data that you want to import into the Injury Log sub-app in Kahua, you can do so through the import process.

You will first generate an export of an existing record to access the correctly formatted spreadsheet file for the import. Once the exported file is available, add the appropriate values for the records you want to import to the exported spreadsheet. You can then import those records. For more detailed information on the importing process, refer to Importing records.

From the detail view of a record, there are several standard actions you can take. Depending on your permissions, some or all of the following options may be available to you:

• View and View w/References - Select View or View w/References to open a PDF view of the current record. The PDF file can be printed or shared from the viewer by clicking on the Open PDF icon .

  

  Note Only references where the Include on Send value is set to "Yes" are included in the View w/References.
  Additionally, if Include Markup on Send is set to "Yes", any markups on the file are included.

• Discussions - Select this icon to open the Discussions panel. If enabled in your domain, the discussions feature allows you to participate in public or private conversations associated with specific records. For more information, refer to Discussions.

• View History - Select this icon to open the History page for the record. The history page provides details regarding all activity (creation, edits, saves, etc.) performed on the record. Click view edit to drill down into more detail on a specific action. Click hide edit to close the action detail. Click the Close icon to close the history page.

• Send actions - Click this icon to select an appropriate Send action for the record. The following options may be available to you:

  • Copy Link and Copy Portable View Link - Select this option to copy a URL link for the record or record's portable view to your clipboard. This link can be sent outside of Kahua. Users with the appropriate permissions will be able to open Kahua directly to that record or portable view by using the link.

  • Copy QR Code and Copy Portable View QR Code - Select this option to generate a QR code for the currently open record or record's portable view. The QR code can be shared directly from your screen, or copied to your clipboard to be shared as appropriate. This QR code can be shared outside of Kahua. Users with the appropriate permissions will be able to open Kahua directly to that record or portable view by using the link.

  • Send - Select this option to open a new Kahua message with the open record included as an attachment. References with the Include on Send value set to "Yes" are also included. For more information, refer to Messages app.

• Delete - Select this option to delete the open record. You must agree to the confirmation message before the record is deleted.

  Alternatively, right-click on the record in the log view and select Delete, or select multiple records from the log view and select Delete.

  Note If a record is deleted in error, your domain administrator may be able to recover it through the Recycle Bin app. For more information, refer to Using the Recycle Bin.

• Open in a new window - Select this option to open the current record as read-only in a new window (desktop host) or browser tab (web host). This allows you to navigate to other records in the original Kahua instance while keeping the read-only window or tab open for reference. To re-open the record on the read-only window or tab in Kahua, select Open in the header.

  

• Maximize and Minimize - Select Maximize to open the record to a full screen view. From the full screen view, select Minimize to return to the original view.

• Close - Select the close icon to close the currently open item.

Your domain administrator or another user with the appropriate permissions can configure the app in the Configuration application.

Important When working in the Configuration app, it is important to review the header and ensure that you are working at the correct level in the hierarchy, either the root domain or at a partition or project level.

Settings that you establish at the root domain or lower levels will inherit down the hierarchy until they are overridden. For more information on the hierarchical structure of Kahua, refer to Understanding the hierarchical structure of Kahua.

The Configuration app can be accessed directly through the apps list (Apps > Administration > Configuration), or, in some applications, by right-clicking on an application in the launch bar and selecting Configure. When you select Configure for an app from the launch bar, the detail view of the configuration page for that application opens automatically.

For general information on configuring this app in Configuration, refer to Application configuration.

Available application roles

Application roles determine which actions users can perform in the app. Roles are assigned to groups in the Groups app > Permissions tab. Members of the group then have the permissions associated with the roles assigned to the group.

The following roles are available for this application:

Role	Details
Administrator	Full administration, including add, configure, create lists, edit, import, export, share, view, send, process, remove, and edit view templates.
Contributor	Can add, edit, open, view, send, and process records.
Moderator	Can add, edit, import, export, remove, share, open, view, send, and process records.
Observer	Can open, view, send, and process records.
Referencer	View-only access to records.

Note To manage these permissions, open the Groups app and assign the appropriate application role to the group. Only users with the appropriate permissions can manage application roles. For more information, refer to Managing Permissions.